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ADJUSTERS + CLAIMS TEAMS · MAC + WINDOWS

Insurance dictation software for adjusters

Capture claimant conversations, coverage decisions, and file notes directly into your claims system. Insurance dictation software with 7,000+ insurance terms built in. On-device processing means claim details stay on your workstation, never uploaded to any server.

Get Insurance Edition
From $197/year · Unlimited dictation · 14-day money-back guarantee
VOICEPRIVATE INSURANCE / LIVELOCAL ENGINE READY
VoicePrivate Insurance100% on-device
1,284 WORDS TODAY7 DICTATIONS24 MIN SAVED

Press to record here, or use

⌘⇧SPACEfrom any app
LOCAL ENGINE READY0 AUDIO/TEXT BYTES TO OUR SERVERS
Claim note · WP-48219
WATER LOSS · AUGUST 3, 2026

Claim note

Dictated directly into the active application.

Spoke with insured regarding water loss. Confirmed date of loss, mitigation vendor, temporary repairs, and outstanding contents inventory. Insured reports the drying equipment was removed Friday and the plumbing invoice is available on request. Explained next steps for the contents claim and set expectations on the estimate timeline. Follow up: review the mitigation invoice on receipt, request the plumbing report, and schedule the reinspection for Thursday.

0:08Typing in Claim note
7,000+insurance terms built inDirectinto the claims systemLocalclaimant-audio processing

THE SHORTEST PATH

From call
to file note.

No new workspace. No cloud round trip. Press one shortcut, speak naturally, and continue where you already are.
01⌘ ⇧PressOne global shortcut
→
02SpeakCall note, coverage rationale, next-step summary
→
03IKeep goingText appears at the cursor

BUILT FOR THE CASELOAD

Document the file without feeding claim data to a chatbot.

01

The workaround is the risk

Dictating into a phone and cleaning it up in a public AI puts claimant data where policy says it cannot go. VoicePrivate keeps the whole path on the workstation.

02

Notes at caseload speed

One shortcut turns the call you just finished into a complete file note before the next one lands, while the details are still exact.

03

A file you can stand behind

Clear rationale captured in the moment, with local history you can revisit. Fewer gaps between the work and the record.

NO CLOUD DETOUR

Claimant details should stay inside the claim workflow.

VoicePrivate processes audio and transcript text on the device and types into your chosen claims application. Claimant dictation is not uploaded to us.
TRANSCRIBED HEREON THIS DEVICE
01 Works fully offline02 Local history03 Zero app telemetry04 No audio uploads
Personal Dictionary×
All Categories ▾
  • subrogation
    Insurance
  • reservation of rights
    Insurance
  • actual cash value
    Insurance
  • indemnity
    Insurance
Stored on this device

YOUR WORDS, CORRECTLY

Language your work already understands.

Insurance language comes built in. Add carriers, vendors, coverage forms, and local terms once and VoicePrivate remembers them on your device.

Cloud transcription has a data security problem

Every word you dictate is uploaded to third-party servers. For insurance professionals, that's a claimant data exposure risk. VoicePrivate Insurance Edition changes that.

The Data Security Problem

  • Claimant PII (SSNs, medical records, financial data) on third-party servers
  • Recorded statements exposed to breach risk
  • Policyholder data accessible via cloud vendor
  • Compliance violations across state regulators
  • Per-minute transcription costs that scale with volume

The VoicePrivate Insurance Edition Solution

  • 100% on-device processing, zero cloud exposure
  • Claimant audio never leaves your device
  • 7,000+ built-in insurance terms for accurate transcription
  • Data protection by architecture
  • Tamper-evident audit log documents every transcription with integrity checks

One ecosystem, total data protection

Desktop and mobile, all processing happens locally on your devices.

How it works

Three steps. Zero cloud servers. Full data protection.

VoicePrivate also has pages built for specific insurance roles: dictation for underwriters, dictation for claims adjusters, and voice recognition for Vertafore AMS360.

1

Dictate

Press your global hotkey or click the mic. VoicePrivate Insurance Edition captures audio locally with intelligent silence detection. Perfect for claims, assessments, and statements.

2

Process

On-device AI transcribes your speech and injects 7,000+ insurance terms for accuracy. Hallucination stripping removes phantom text. AI grammar polish ensures clean, professional output. Nothing is sent anywhere.

3

Document

Text is instantly typed into your active application, into your claims system or any app. Review, edit, and search your transcription history, all stored locally on your device.

See how we compare

Better accuracy, stronger data protection, lower price.

Feature VoicePrivate Insurance Edition Otter.ai Business Rev Verbit Manual Notes
Local processing ✓ 100% ✗ Cloud ✗ Cloud ✗ Cloud ✓ N/A
Data protection ✓ By design ✗ ✗ ✗ ✓ Manual
Insurance dictionary 7,000+ terms ✗ Custom glossary Custom glossary ✗
Languages 99 English English English English
AI models Advanced AI 1 (proprietary) 1 (proprietary) 1 (proprietary) ✗
Custom dictionary ✓ ✓ ✓ ✓ ✗
Text shortcuts ✓ Built-in ✗ ✗ ✗ ✗
Works offline ✓ ✗ ✗ ✗ ✓
macOS native ✓ ✗ Web ✗ ✗ ✗
Compliance audit log ✓ SHA-256 ✗ ✗ ✗ ✗
Annual price $197/yr $240/yr $156/yr Custom pricing Free
VoicePrivate Insurance app icon

VOICEPRIVATE INSURANCE

End the call.
Complete the record.

Unlimited on-device dictation for Mac and Windows.

$197per year
Get Insurance Edition →Or $24.99 monthly · 14-day money-back guarantee