VoicePrivate
Buy Now
Last updated 21 October 2026.
The short answer
Financial transcription software turns a recorded client meeting into text without a person or a cloud service listening to it. VoicePrivate Finance Edition imports the audio file, transcribes it on your own Mac or Windows PC with 10,000+ financial terms, and exports TXT, JSON, Markdown, SRT or VTT. It is $197 a year or $24.99 a month.
Photo by Startup Stock Photos on Pexels
Software or a transcription service
A transcription service takes your audio, has a person or its own servers transcribe it, and bills by the audio minute or by the word. Our services vs private dictation comparison lists current per-minute and per-word prices. Software on your computer costs the same whatever you transcribe, and the recording never leaves the machine.
| Question | Transcription service | VoicePrivate Finance Edition |
|---|---|---|
| Where the audio goes | Uploaded to the service | Stays on your computer |
| How you pay | Per audio minute or per word | Flat $197 a year |
| Financial vocabulary | Depends on the transcriber | 10,000+ built-in terms: securities, derivatives, tax codes, accounting standards, fund names |
| Turnaround | Set by the service | Runs as soon as you import the file |
| Record of what was transcribed | The service's own records | Tamper-evident audit log on your computer, exportable as JSON |
What you can transcribe
- Client review meetings recorded on a phone or a desk recorder and saved as M4A or MP3.
- Calls your firm already records, once the call system saves the audio file.
- Voice memos you dictate after a meeting.
- Your own live dictation into Salesforce, Redtail, Wealthbox or any other app: press the hotkey, speak, press it again, and the text is pasted at the cursor.
Imports take MP3, M4A, WAV, FLAC, OGG and AAC files, plus WMA on Windows, one file at a time. For a video recording, save its audio track as one of these first. Recording laws and your firm's policies decide which conversations you may record; check them before you start.
Worked example: an advisor's month of review meetings
- Volume: 8 client reviews a month, about 45 minutes each, is 360 audio minutes a month and 4,320 a year.
- A service that bills per minute charges for all 4,320 minutes. VoicePrivate Finance Edition is $197 a year for one advisor at any volume.
- After each meeting, drop the M4A into VoicePrivate. Fund names and terms like "required minimum distribution" come out spelled from the financial vocabulary; add your clients' and custodians' names to a custom vocabulary set once.
- Export the transcript as Markdown and paste the summary into the CRM note. Keep the full text with the client file under your firm's retention policy.
- At the quarterly review, export the audit log as JSON to show which recordings were transcribed and when.
Where this fits with compliance
On-device transcription removes one third party from the path of client conversations. It does not replace your firm's recordkeeping, archiving or supervision. For what FINRA and the SEC require of your records, see FINRA compliant data. For advisors choosing a dictation tool more broadly, start with voice-to-text for financial advisors.
Financial transcription software: frequently asked questions
What is financial transcription software?
Software that turns recorded financial conversations, such as client review meetings, planning calls and dictated memos, into text. VoicePrivate Finance Edition does this on your own Mac or Windows PC, with 10,000+ built-in financial terms, so the audio is not uploaded to a transcription service.
Which audio files can I transcribe?
VoicePrivate imports MP3, M4A, WAV, FLAC, OGG and AAC files, plus WMA on Windows, one file at a time. Video files are not imported; save the audio track first.
How does the cost compare with a transcription service?
Services bill per audio minute or per word, so the bill grows with every meeting. VoicePrivate Finance Edition is a flat $197 a year or $24.99 a month for one person, however many minutes you transcribe.
Does using it make my firm FINRA compliant?
No software makes a firm compliant on its own. Recordkeeping and supervision rules apply to your firm. VoicePrivate keeps processing on the device and records each transcription in a tamper-evident audit log you can export as JSON for your own reviews.
Can I transcribe a call while it happens?
VoicePrivate transcribes your own dictation live and recorded files after the fact. It does not join or record calls. If your firm records calls, import the saved audio file.
Bottom line
If you transcribe client meetings every month, per-minute pricing adds up and every file goes to someone else. VoicePrivate Finance Edition transcribes the files on your computer for a flat $197 a year, with a 30-day money-back guarantee on individual plans.