VoicePrivate
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Last updated 21 October 2026. Dragon figures below come from our Dragon Medical One cost page, which names its source; check the vendor before you buy.
The short answer
For 2 to 20 clinicians, VoicePrivate Healthcare Edition Team is $267 per seat per year, with floating seats you can reassign. Speech recognition runs on each clinician's own Mac or Windows PC. Share one vocabulary across the practice by exporting it as a .vppack file and importing it on every computer.
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What a group practice needs from dictation
| Need | Why it matters in a group | How VoicePrivate handles it |
|---|---|---|
| One price per clinician | Cost should grow with headcount, not with how much each person dictates | Team plan, $267 per seat per year, 2 to 20 seats |
| The same vocabulary everywhere | Referring doctors, local drug names and practice acronyms should be spelled the same in every note | Vocabulary sets saved as a .vppack file and imported on each computer |
| Reusing seats | Locums, residents and staff turnover | Floating seats; release a seat or revoke a key and issue a new one |
| Mixed computers | Front desk PCs, a clinician's MacBook | Windows 10 and 11; macOS 13 and later on Apple Silicon (M1 or later) |
| Any EHR | Different providers chart in different windows | Text is pasted at the cursor; see EHR dictation |
Worked example: a 6 clinician practice
- Seats: 6 clinicians on the Team plan is 6 seats at $267 each per year, billed at purchase.
- For comparison, Dragon Medical One on a 1-year term is 6 times $99 times 12, which is $7,128 a year. Its one-time $525 implementation fee is per user, so 6 fees add $3,150, for $10,278 in the first year.
- Vocabulary: the office manager imports the practice's exported Dragon word list (text or XML) into a new vocabulary set, adds the 40 referring doctors' names, and saves the set as a .vppack file.
- Rollout: each clinician installs VoicePrivate Healthcare, enters their key and imports the pack. Previewing it first shows exactly which terms it adds.
- Turnover: when a locum leaves after 3 months, the administrator releases that seat and issues a new key to the next clinician, so the practice still pays for 6 seats.
Setting it up without an IT department
- Pick one vocabulary owner. One person keeps the master set and sends an updated .vppack when terms change.
- Pull terms from your own documents. Pick referral letters or templates (.txt, .md, .docx or PDF) and VoicePrivate finds names, acronyms and unusual words to add to a set.
- Choose microphones once. A consistent USB headset or desk microphone makes results predictable across rooms; see medical dictation devices.
- Network. Recognition runs on each computer. The network is used for licensing, downloads and updates, not for turning speech into text.
If you are deciding between Dragon editions for a smaller office, start with Dragon Medical for a small practice, which this guide builds on.
Medical dictation for group practices: frequently asked questions
How much does medical dictation cost for a group practice?
VoicePrivate Healthcare Edition Team is $267 per seat per year for 2 to 20 floating seats, billed at purchase. A 6 clinician practice buys 6 seats at that price. Dragon Medical One is $99 per user a month on a 1-year term plus a one-time $525 implementation fee per user, according to the reseller price list on our Dragon Medical One cost page.
Can every clinician use the same custom vocabulary?
Yes. Build a vocabulary set once, save it with its text shortcuts as a .vppack file, and import that pack on each computer. Each clinician previews the pack before importing it, and Remove this pack takes out everything it added.
What happens to a seat when a clinician leaves?
Team seats float. On request we give the practice a dashboard that lists every licence and the computer that uses it. The administrator releases the seat or revokes the key, then issues a new key so someone else reuses the seat.
Do the Team plans have the 30-day money-back guarantee?
No. The 30-day money-back guarantee covers individual monthly and annual plans. Team plans are billed at purchase and are not refundable.
We have more than 20 clinicians. What do we do?
Contact us. The Team plan covers 2 to 20 seats; larger practices and practices that want the licence dashboard are set up directly.
Bottom line
Price the practice by seat, share one vocabulary pack, and keep a plan for reusing seats. VoicePrivate Healthcare Edition Team is $267 per seat per year for 2 to 20 clinicians; a single clinician can buy the individual plan at $297 a year.