Medical Dictation Software That Never Uploads
Your Patient Data
Transcribe patient notes on-device. Audio stays on your Mac or PC. 74,000+ medical terms. Works offline. From $34.99/mo.
The problem with cloud medical dictation
When you dictate into a cloud tool, your patient's words go to a third-party server. That's true even for tools with a BAA. VoicePrivate is built differently.
Cloud dictation tools
- PHI uploaded to third-party servers on every dictation
- Audio stops working the moment connectivity drops
- BAA required — adds vendor compliance overhead
- Patient audio potentially accessible via subpoena or breach
- Dragon Medical One runs ~$99+/seat/month at published pricing
VoicePrivate — Healthcare Edition
- 100% on-device processing — audio never leaves your machine
- Works offline — no internet dependency for documentation
- No PHI transmitted, no BAA required from us
- Tamper-evident local audit log proves every transcription stayed local
- $34.99/mo — or $297/yr per seat
How it works
Three steps. Zero cloud servers. Your patient data stays where it belongs.
Dictate
Press your global hotkey or click the mic. VoicePrivate captures audio locally. Works in any app — EHR, word processor, notes, email. No setup per application.
Process
On-device AI transcribes your speech with 74,000+ medical terms preloaded. Grammar polish and hallucination filtering run locally. Nothing is sent to any server, ever.
Document
Text types directly into your active field — Epic, SimplePractice, TherapyNotes, Cerner, or any EHR. Review and search your transcription history locally on your device.
Built for real clinical workflows
From SOAP notes to discharge summaries, VoicePrivate handles the documentation load without touching a cloud server.
SOAP Notes
Dictate structured subjective, objective, assessment, and plan sections directly into your EHR fields. See our guide to SOAP notes dictation.
Progress Notes
Document treatment progress, session observations, and plan adjustments at the speed you think, not the speed you type.
Referral Letters
Draft referral and consultation letters by dictating into your word processor. Medical terminology accuracy holds across specialties.
Discharge Summaries
Complete discharge documentation faster. Works offline in settings where internet access is unreliable or restricted.
EHR Field Entry
Dictate into any EHR field that accepts keyboard input. No integration or API key required from your EHR vendor.
Telehealth Notes
Document after a telehealth session without worrying about audio routing to cloud services. All processing stays local.
Designed for clinical professionals
Any provider who documents patient encounters and cares about where that data goes.
Using a Mac? See our page on medical voice recognition for Mac.
Straightforward pricing
One plan. No per-dictation fees. No cloud subscription you have to trust.
Free trial includes 5,000 words. No credit card required.
How VoicePrivate compares
On privacy architecture, offline support, and price — not just feature lists.
| Feature | VoicePrivate — Healthcare | Dragon Medical One | Nuance DAX |
|---|---|---|---|
| Processing location | ✓ 100% on-device | ✗ Cloud | ✗ Cloud |
| PHI on third-party servers | ✓ Never | Yes — BAA required | Yes — BAA required |
| Works offline | ✓ | ✗ | ✗ |
| Medical vocabulary | 74,000+ terms, 30+ specialties | Medical vocab (specialty sets) | Ambient clinical AI |
| Custom dictionary | ✓ | ✓ | Limited |
| EHR compatibility | Any EHR (keyboard input) | Integration required | Selected EHRs |
| Privacy audit log | ✓ SHA-256 tamper-evident | ✗ | ✗ |
| Published annual price | $297/seat/yr | ~$99+/seat/mo (published) | Contact for pricing |
Competitor pricing sourced from publicly available information. Verify current pricing with each vendor. Full comparison: VoicePrivate vs Dragon Medical One.
Common questions
How does VoicePrivate protect patient data?
VoicePrivate processes all audio entirely on your device. No patient audio, transcription text, or identifiable data is transmitted to any server. Because no PHI leaves the device, you are not relying on a third-party Business Associate Agreement to protect patient data — the data stays with you. Consult your compliance team to confirm fit for your specific workflow. See our privacy architecture overview for technical detail.
Does it work with EHR systems?
VoicePrivate types text directly into your active application via a system-level input method. This means it works with any EHR that accepts keyboard input — Epic, Cerner, SimplePractice, TherapyNotes, and others. No integration or API key required. See the full feature list for supported workflows.
Is it available for Mac and Windows?
Yes. VoicePrivate runs on macOS and Windows 10 or later. Both platforms use the same on-device processing architecture — no cloud routing on either. Mac users can also see our dedicated medical voice recognition for Mac page.
How accurate is the medical vocabulary?
VoicePrivate includes 74,000+ medical terms across 30+ specialties. You can set your specialty in the app to prioritize the most relevant terminology. You can also add a custom dictionary for specialty-specific terms, drug names, or provider phrases not in the base vocabulary.
What happens to my audio files?
Audio is captured, processed, and discarded locally. VoicePrivate does not store raw audio recordings. Your transcription history is saved locally on your device and is not accessible to VoicePrivate or any third party. The tamper-evident audit log confirms every session stayed local.
More questions? See our full Healthcare FAQ or read the complete guide to medical dictation software.