Private Practice Notes That
Never Leave Your Device
Your clients trust you with things they haven't told anyone else. The last place that information should go is a cloud transcription server. VoicePrivate processes dictation entirely on your device. Session content stays with you.
Why therapist confidentiality
demands a higher standard
Most professionals think of HIPAA as a baseline. For mental health therapists, the standard is actually higher. Psychotherapy notes receive separate protection under 45 CFR 164.524 - they cannot be released even to the client under most circumstances without specific consent, and they are shielded from standard records requests that apply to other medical records.
The content of care workflow sessions - trauma history, suicidal ideation, family conflict, mental health diagnoses, disclosed abuse - is among the most sensitive personal information a professional handles. When you dictate session notes to a cloud transcription service, your audio goes to a third-party server. That audio contains session content.
VoicePrivate processes audio on your device using a local AI model. The audio is never uploaded. Nothing is retained after transcription. Your session content stays between you and your client, the way it should.
When you press the hotkey and speak, audio is captured by your microphone, processed locally by a Whisper AI model on your device, converted to text, and typed into your active application. The audio is discarded immediately after processing. There is no cloud account, no audio log, no transcription history stored anywhere outside your device. VoicePrivate never receives session content. Neither does any third party.
How therapists use it
between sessions
The highest-value window for session notes is immediately after the session ends - recall is clearest, details are sharpest. VoicePrivate is built for that moment.
Client leaves the room. Open your practice management software or a text editor and place your cursor in the note field.
Press your hotkey and begin dictating. Speak the session note in whatever format your practice uses: BIRP, SOAP, DAP, or narrative. No voice commands to navigate the note - just speak the content.
Transcription appears in real time. Mental health terminology, documentation codes, care workflow modalities, and clinical descriptors recognize without requiring phonetic spelling or post-session correction.
Review and sign. Read the note before your next session starts. Add anything you missed. Sign off. You're done before the client waiting in the lobby suspects you're running behind.
No audio stored, no upload pending. Once the note is in your practice management system, there is nothing to sync, no cloud queue to wait for, no retention period for audio data.
Note formats used in mental health practice
VoicePrivate doesn't enforce a structure. You dictate the note; it transcribes it. All standard formats work.
Behavior, Intervention, Response, Plan
Common in community mental health and outpatient care workflow. Dictate each section header, then speak the content. The structure makes notes scannable for supervisors and billing reviewers.
Data, Assessment, Plan
Preferred in many private practice settings. Faster to dictate than BIRP - fewer sections, more narrative flexibility in the Assessment portion. Works well for experienced therapists who write dense clinical observations.
Subjective, Objective, Assessment, Plan
Standard across healthcare. Many therapists use it when working within healthcare organizations or when notes need to interface with medical records systems. Clinical vocabulary recognizes cleanly.
Problem, Intervention, Evaluation
Used in some inpatient and partial hospitalization settings. Structured around the problem list rather than the session narrative. Dictates efficiently when you're working through multiple care plan goals.
Healthcare Edition pricing
One license per device. Full clinical vocabulary included. Priority support for all Healthcare Edition customers.
No credit card required. 30-day money-back guarantee.