Is VoicePrivate HIPAA compliant for physician use?

HIPAA is a regulatory framework, not a product certification. VoicePrivate's on-device architecture means audio and transcribed text never leave your device, which eliminates the ePHI transmission risk that typically triggers HIPAA's Technical Safeguard requirements for cloud tools. For an in-depth look at how on-device processing affects your HIPAA obligations, see our HIPAA architecture page.

What EHRs does VoicePrivate work with?

VoicePrivate types transcribed text into any active text field on your computer. This means it works with Epic, Cerner, Athenahealth, eClinicalWorks, Allscripts, and any other EHR that accepts keyboard input. There is no native integration - place your cursor in the note field, press your hotkey, dictate, and the text appears. Copy-paste into whatever template your EHR uses.

Does it work offline?

Yes. After the one-time model download, VoicePrivate requires no internet connection to transcribe. You can dictate clinical notes with no network dependency - useful for hospital systems with restricted networks, mobile clinic settings, or any situation where connectivity is unreliable.

How accurate is the medical terminology recognition?

VoicePrivate Healthcare Edition includes 74,000+ medical terms covering general practice and specialty vocabulary: drug names (generics and brand names), anatomical terms, diagnoses, procedure codes, laboratory values, and clinical descriptors. Drug names and compound terms that trip up general-purpose voice tools typically recognize cleanly. You can add institution-specific or specialty terms to the custom dictionary.

Physician Dictation Software

VoicePrivate - Healthcare Edition

Physician Dictation Software
That Stays on Your Device

Dragon Medical One and most EHR voice tools route your audio through cloud servers. VoicePrivate doesn't. Dictate SOAP notes, H&P, discharge summaries, and referral letters directly into any EHR text field. Clinical vocabulary built in. Nothing transmitted.

Start Free - 5,000 words, no card See Healthcare Edition

Dictating: "Assessment: Type 2 diabetes, uncontrolled. Plan: Increase metformin to 1000mg BID, recheck HbA1c in three months..."

0 bytes Sent to cloud

74,000+ Medical terms built in

Any EHR Types into any text field

Mac & Win Both platforms supported

The problem with
cloud-dependent dictation

Most physician dictation tools transmit audio to vendor servers. That creates a data exposure vector that on-device processing eliminates entirely.

Cloud dictation (Dragon Medical One, EHR voice)

What happens to your audio

You dictate patient history, assessment, plan
Audio uploaded to vendor cloud server
Transcription returned over the network
Fails or slows when network is poor
Clinical audio exists on vendor infrastructure

VoicePrivate workflow

On-device physician dictation

Place cursor in EHR note field, press hotkey
On-device AI transcribes with medical vocabulary
Text typed directly into the EHR field
Works offline - no network dependency
Audio never leaves your device. Period.

Clinical note types supported out of the box

The Healthcare Edition vocabulary set covers the documentation a physician produces across a full clinical day.

SOAP Notes

Subjective, objective, assessment, plan

The standard outpatient note. Dictate the full note in one pass - chief complaint, HPI, vitals interpretation, differential, plan including medications, follow-up, and referrals. Drug names and dosing language recognize cleanly.

H&P

History and physical

Complete history and physical for admissions, pre-procedure, or consult workflows. Social history, family history, review of systems, and detailed physical exam findings all dictate at speed with appropriate medical terminology.

Discharge Summaries

Hospital course and discharge documentation

Admission diagnosis, hospital course narrative, procedures performed, consults obtained, laboratory trends, discharge medications, and follow-up instructions. Dictate the full summary in one session without switching tools.

Referral Letters

Specialist consultation requests

Dictate the referral letter directly into your EHR's letter template or a word processor. Specialist names, clinical reasoning, relevant history, and the specific question being asked all come through accurately without manual correction.

Procedure Notes

In-office and minor procedure documentation

Laceration repair, joint injection, biopsy, or any in-office procedure. Indication, consent, technique, equipment used, patient tolerance, and post-procedure instructions dictate quickly and accurately.

Progress Notes

Inpatient daily and follow-up notes

Brief daily inpatient notes, post-operative checks, or outpatient follow-up visits. High-volume, lower-complexity notes that benefit most from dictation speed - no typing lag between patients.

How physicians use it daily

Fits best for

Physicians who write their own notes

Solo practice physicians across all primary care specialties
Small-group practices without enterprise IT infrastructure
Hospitalists and nocturnists writing high-volume inpatient notes
Specialists doing consult documentation in any EHR environment
Hospital-affiliated physicians on BYOD or personal workstations
Locum physicians moving between facility EHR systems

The workflow

How it fits into a clinical day

Open patient chart in EHR, click into the note field
Press hotkey to start dictating - no voice commands needed to navigate
Speak the note naturally; clinical vocabulary recognizes correctly
Transcription appears in the EHR field in real time
Review, sign, and move to the next patient
No reconnect delays, no login timeouts, no network dependency

VoicePrivate vs. Dragon Medical One

For independent physicians and small practices, the differences that matter most are data handling, platform support, and cost.

Feature	VoicePrivate	Dragon Medical One
Audio stays on device	✓ Always	✗ Cloud (Microsoft/Nuance)
Works offline	✓ Fully offline	✗ Requires network
Mac support	✓ Full Mac support	✗ Windows only
EHR compatibility	Any text field, any EHR	Broad, with EHR-specific modes
Medical vocabulary	74,000+ terms, customizable	Specialty-optimized vocabulary
No IT contract required	✓ Self-serve	✗ Enterprise licensing
Monthly cost	$34.99/mo	Contact Nuance/Microsoft for pricing

Dragon Medical One features based on publicly available documentation. Features subject to change.

Healthcare Edition pricing

One license covers one device. Full medical vocabulary included in all plans. No IT contract, no sales call required.

Free Trial

5,000

words, no credit card

Full vocabulary access

Monthly

$34.99

per month

Cancel anytime

Annual

$297

per year

Save $122 vs monthly

Multi-Seat (2-5)

$238

per seat / year

For group practices

Start Free Trial

No credit card required. 30-day money-back guarantee.

Questions from physicians

Is VoicePrivate HIPAA compliant?

HIPAA is a regulatory framework, not a product certification - no software is "HIPAA certified." What matters is whether the tool's architecture minimizes ePHI exposure. VoicePrivate's on-device model means audio captured during dictation is processed locally and discarded. Nothing is transmitted to a third-party server. This eliminates the BAA requirement and the audit/breach risk that comes with cloud transcription tools. For a detailed breakdown, see our HIPAA architecture page.

Which EHRs does it work with?

VoicePrivate types text into any active text field - which means it works with Epic, Cerner, Athenahealth, eClinicalWorks, Allscripts, DrChrono, and any other EHR that runs in a browser or as a desktop application. There is no native integration required. Place your cursor in the note field, press your hotkey, and dictate. The text appears where your cursor is. Copy-paste it wherever you need within the EHR template.

Does it work without internet?

Yes. After the initial model download, VoicePrivate runs entirely offline. This is useful in hospital settings with restricted wireless networks, rural clinics with unreliable connectivity, or any environment where you can't depend on a stable connection during documentation. Note that EHR access itself still requires your standard network connection - VoicePrivate only handles the dictation step.

How well does it handle drug names and specialty terminology?

The Healthcare Edition dictionary includes 74,000+ medical terms: drug names (brand and generic), anatomical terms, diagnoses and ICD-adjacent language, procedure names, laboratory terms, and clinical descriptors across general medicine and most specialties. Terms that routinely fail in general-purpose voice tools - polypharmacy medication lists, specialty anatomical terminology, compound clinical phrases - typically transcribe accurately without phonetic workarounds. Custom terms can be added for institutional or subspecialty preferences.

Is this the same as an AI medical scribe?

No. VoicePrivate is traditional physician dictation - you speak the note yourself and the software transcribes it accurately. An AI ambient scribe listens to the patient encounter and generates a note from the conversation without the physician dictating anything explicitly. Both tools serve different workflows. If you want ambient documentation during the patient encounter, see our AI medical scribe page. If you want to write your own notes faster by speaking rather than typing, VoicePrivate is the right tool.

Do I need IT approval to install it?

VoicePrivate installs as a standard desktop application. Because it makes no outbound network connections during dictation, it doesn't introduce the cloud connectivity concerns that typically trigger IT security review. Solo practitioners and small-group physicians typically install and start using it the same day. For hospital-affiliated physicians using personal workstations, check your facility's policy on personal software - the offline, no-transmission architecture addresses most of the security concerns that IT teams raise about cloud tools.

Healthcare Edition

Healthcare overview

Full feature breakdown for healthcare providers

Architecture

HIPAA and privacy architecture

How on-device processing eliminates ePHI exposure

AI Scribe

AI medical scribe

Ambient on-device scribe for clinical encounters

For Physicians

VoicePrivate for physicians

Healthcare Edition for physician documentation workflows