Physician Dictation That Keeps
Patient Audio Off the Cloud
Medical vocabulary, on-device processing. Dictate SOAP notes, consult letters, and referrals — nothing transmitted to external servers.
Cloud dictation sends patient audio
somewhere else
Every clinical note contains patient information. Cloud dictation transmits it to a third-party server by design. That creates data handling liability you shouldn't have to manage.
The problem with cloud dictation
- Patient audio uploaded to vendor servers during transcription
- PHI created outside the clinical environment
- BAA required from every dictation vendor
- Third-party data retention exposure
- Fails without internet access
- Enterprise contracts and IT approvals slow individual adoption
VoicePrivate — on-device processing
- All audio processed locally on your device — zero outbound requests
- PHI is never created outside the clinical environment
- No third-party data handling during transcription
- Works offline in any environment
- No IT procurement or enterprise contract required
- Download and use the same day
This is structural product behavior, not a compliance certification. The audio physically does not leave your device. You can verify it during a transcription session using any network monitor — you will see zero outbound traffic. Cloud dictation tools cannot make that claim.
Built for physician
documentation workflows
Dictate into any EHR or text field. No integration, no IT ticket, no setup beyond the download.
Dictate
Open your EHR note or document. Press your hotkey. Dictate the way you normally would — SOAP note, consult letter, referral, discharge summary. VoicePrivate captures audio locally and never sends it out.
Transcribe
The AI speech model runs entirely on your device. No internet request is made during transcription. Results appear in seconds. Audio is processed and discarded locally — it is not stored or transmitted.
Paste
VoicePrivate types the transcribed text into whatever application is active. Works with Epic, Cerner, Athenahealth, web-based EHRs, and any system that accepts keyboard input. No plugin required.
Patient audio never leaves your device — not during transcription, not during storage.
What physicians get
in the Healthcare Edition
Medical vocabulary
74,000+ medical terms including diagnosis and procedure language, medication names, anatomy, lab values, clinical shorthand, and SOAP note structure. Accurate out of the box for primary care, internal medicine, and specialties.
Offline-first
No internet connection required. Works in hospital environments with restricted network access, in exam rooms with poor connectivity, at home, and during telehealth sessions. Transcription runs the same regardless of network conditions.
No third-party data handling
Audio is never transmitted to any server during transcription. There is no third-party data handling in the transcription process. Verify it yourself with a network monitor during any transcription session.
Mac + Windows
Full support on both platforms. Mac (including M-series chips) and Windows 10+. Same on-device model, same privacy guarantees, same medical vocabulary on either operating system.
EHR-agnostic
Plain text output types into any application in focus. Works with Epic, Cerner, Athenahealth, eClinicalWorks, web-based portals, and any other system that accepts keyboard input. No integration or plugin required.
Custom dictionary
Add specialty-specific terms, institutional shorthand, referring physician names, procedure abbreviations, or any other terms your practice uses routinely. The dictionary extends coverage beyond the built-in medical vocabulary.
How VoicePrivate
compares
Most physicians evaluating physician dictation software are weighing Dragon Medical One's cost against their EHR's built-in tools, or looking for something that works without a cloud dependency.
| Feature | VoicePrivate Healthcare | Dragon Medical One | Nuance DAX | Cloud AI tools |
|---|---|---|---|---|
| On-device processing | ✓ Yes | ✗ Cloud | ✗ Cloud | ✗ Cloud |
| PHI transmitted | ✓ Never | ✗ Yes | ✗ Yes | ✗ Yes |
| Third-party data handling | ✓ None | ✗ Yes (cloud) | ✗ Yes (cloud) | ✗ Yes (cloud) |
| Works offline | ✓ Yes | ✗ No | ✗ No | ✗ No |
| Mac support | ✓ Full (M-series) | Limited | Varies | Varies |
| Windows support | ✓ Yes | ✓ Yes | ✓ Yes | Varies |
| Medical vocabulary | ✓ 74,000+ terms | ✓ Included | ✓ Included | Varies |
| Works without IT procurement | ✓ Download and use | ✗ Enterprise contract | ✗ Enterprise contract | Varies |
| Annual cost per seat | $297/yr | Contact vendor | Enterprise pricing | Varies |
Cloud dependency and BAA status based on vendor-published documentation. Verify before making procurement decisions.
Who uses
VoicePrivate for dictation
Solo and small-practice physicians
Replace your current dictation tool without an enterprise contract. $297/yr, no IT approval required, download and use the same day. No per-seat negotiation.
Employed physicians
Use VoicePrivate alongside or instead of system-provided tools. On-device processing means patient audio never leaves your workstation and never enters a third-party server your employer hasn't approved.
Telehealth providers
Dictate visit notes after appointments without worrying about which dictation vendor has a BAA in place for each health system you work with. The transcription stays local regardless of where you're working from.
Physicians managing their own IT
No subscription management through a vendor portal, no license administrator, no enterprise account rep. One license, one download, one payment. Works on Mac and Windows.
Healthcare Edition
pricing
No enterprise contract. No per-seat negotiation. Try it free and subscribe when it works for you.
Monthly
$34.99/mo
Full Healthcare Edition. Cancel any time.
Best value
$297/yr
Full Healthcare Edition. 30-day money-back guarantee.
Multi-seat (2–5)
$238/yr per seat
For small practices. Each physician manages their own device.
Free trial: 5,000 words. No sign-up, no credit card.
Try Healthcare Edition FreeCommon questions about
physician dictation software
Does VoicePrivate send patient audio to a cloud server?
No. VoicePrivate processes all audio locally on your device. Patient audio is never transmitted to any external server. This is not a policy claim — it is structural product behavior. You can verify it yourself by running any network monitor during a transcription session. You will see zero outbound traffic.
Does it understand physician documentation terminology?
Yes. The Healthcare Edition includes 74,000+ medical terms covering clinical documentation language: SOAP note structure, diagnosis and procedure terminology, medication names, anatomy, lab values, and specialty-specific terms. For terms specific to your practice or specialty, you can add them through the custom dictionary.
Does it work with my EHR?
Yes. VoicePrivate uses system-level keyboard input to type transcribed text into whatever application is in focus. It works with Epic, Cerner, Athenahealth, eClinicalWorks, web-based portals, and any other system that accepts keyboard input. No EHR-specific integration or plugin is needed.
Is there any third-party data handling with VoicePrivate?
No. Patient audio is never transmitted to any server during transcription. There is no third-party data handling in the transcription process — audio is processed entirely on your device and never leaves it. You can verify this with any network monitor during a session.
How does it compare to cloud dictation tools?
Cloud dictation tools process audio on remote servers. VoicePrivate processes all audio on your device, works offline, and runs on both Mac and Windows. VoicePrivate Healthcare is $297/yr with no enterprise contract required. For current competitor pricing, check each vendor's website directly.
Can I use it without an internet connection?
Yes. VoicePrivate requires no internet connection to transcribe. The AI speech model runs entirely on your device. It works normally in hospital environments with restricted network access, in exam rooms, at home, and anywhere else — with or without connectivity.
More from
VoicePrivate Healthcare
Physicians
Profession-specific page covering physician workflows, specialties, and documentation types.
VoicePrivate Healthcare Edition
Full feature set, 30+ specialties, and edition overview.
Privacy architecture
Technical explanation of on-device processing and audio privacy architecture.
Radiology dictation
Specialty page for radiologists — report dictation, PACS integration, radiology vocabulary.
Pricing
Healthcare Edition from $34.99/mo or $297/yr. No enterprise contract required.