Dictate Field Notes
Without a Signal
Post-disaster neighborhoods, rural properties, commercial basements - your inspections don't happen where cellular coverage is reliable. VoicePrivate transcribes your damage observations on-device, hands-free, with no internet required. Back to handwriting notes while inspecting? There's a better option.
The claims adjuster workflow
with VoicePrivate
Built for field inspections where you can't type and inspect at the same time, and where connectivity isn't guaranteed.
Arrive on site - open VoicePrivate on your laptop
No login, no sync, no waiting for a cloud connection. The app opens ready to transcribe. Your microphone is the only input it needs.
Dictate damage observations while physically inspecting
Walk the property and describe what you see. Roof damage, water intrusion, structural issues, contents loss - speak naturally while your hands stay free to measure, photograph, or inspect. Transcription happens immediately on your device.
Add claimant interview notes
Capture claimant statements and timeline information immediately after the conversation. Claimant personal information - name, contact details, policy data - stays on your device and is never transmitted.
Review the transcription before you leave the site
Read back your notes while the inspection is fresh. Make corrections. Add anything you missed. The full text is available immediately without waiting for a cloud round-trip.
Copy to your claims system when you're back in connectivity
VoicePrivate types into any text field. Paste your notes into your claims management platform, email, or report template. No integration required - the workflow is straightforward copy-paste.
Why on-device matters
for claims work
Works where inspections happen
Rural properties, post-storm neighborhoods, commercial basements, underground parking structures. VoicePrivate doesn't wait for a bar of signal. After the one-time model download, it transcribes with no network dependency whatsoever.
Capture details at the speed you see them
Handwriting while inspecting is slow and your notes end up incomplete. Voice memo recordings that you transcribe later lose accuracy. Dictating directly into text while you inspect captures more detail with less effort, and the transcription is done before you leave the site.
Claimant data stays on your device
Claimant names, contact information, and policy details never leave your laptop. No third-party transcription vendor receives your claimant data. For adjusters working on sensitive or high-value claims, this eliminates a data exposure risk that cloud tools introduce by default.
Insurance and property vocabulary
The Insurance Edition dictionary covers property damage terminology, construction materials, coverage language, and standard claims documentation vocabulary. Technical terms that fail with general-purpose voice tools recognize correctly without needing to spell things out.
Which adjusters use it and which inspections fit best
Field-based property and casualty adjusters
- Staff adjusters handling residential property claims
- Independent adjusters working disaster response assignments
- Commercial property adjusters inspecting complex losses
- Auto adjusters doing field appraisals away from office
- Adjusters covering rural territories with poor cellular coverage
- Multi-adjuster teams needing per-seat licensing
Where voice dictation adds the most value
- Roofing and exterior damage assessments (hands occupied)
- Post-storm large-loss residential inspections
- Commercial property walk-throughs with complex damage
- Water damage investigations requiring detailed room-by-room notes
- Contents loss documentation (high volume, fast pace)
- Multi-structure properties where notes accumulate quickly
Insurance Edition pricing
One license per device. Full insurance vocabulary included in all plans.
No credit card required. 30-day money-back guarantee.